How to enter Students into TSSEC

If you have students who qualified to participate in state solo and ensemble contests, you will make entries in texasmusicforms.com under the TSSEC tab.

Check to ensure every state-eligible entry (Class 1 Solos that met any applicable memory requirements and received a 1st division rating, and ALL Class 1 ensembles that received a 1st division rating) is marked with a 1C (certified) in Texas Music Forms (click on "S & E Ratings" in the My Entries tab), as the system will not permit you to register events not labeled with a 1C. If you have any events that should have a 1C but do not, please contact your Region Executive Secretary to correct the mistake before TSSEC Registration opens.

Registration generally opens on April 1, but the State Office will post the official registration information in mid-March. The State Office will post messaging inside of texasmusicforms.com, letting users know when registration will open and the deadlines for entering. This is an example of what that looks like.

  1. Log in as a director, then click on the TSSEC - Enter Students tab

  1. There will be registration message for submission dates and deadlines.

  1. Answer two questions to certify your program is qualified to enter students.

  1. Complete further information about your entries, shown below.

  1. Click on "Enter Students."

  1. A list of your students who qualified for TSSEC will populate. If you don't see a student on the list that you expect to see, contact your Region Executive Secretary to validate that the scores were entered correctly. Only enter your students that you know will be attending, as fees are for REGISTRATION, not participation.

If an entry is made, you will be expected to pay the fees for that entry, regardless of whether the students participate at the TSSEC or not.

  1. Check with every state-eligible student to determine which events you plan to attend.

Determine who will accompany each of your solos, as you will be asked to enter the accompanist's name when registering a solo. This information assists us with avoiding schedule conflicts when we create the master schedule in late April.

  • Review the FAQ that includes information on how many students you may assign to a single accompanist.
  • Review all other contest information.  
  1. Toggle the slider next to each student's name/ensemble from no to yes if they are planning to participate. Your students will now be registered.


  1. Print your invoice by clicking on the icon in the upper right-hand corner that looks like a money bag.

The invoice will in a new tab. Print the invoice or pay it by credit card by clicking the buttons at the top of the invoice. Print a new W-9 form if you need one.

NOTE:

Fees for On-time Entries: $20 per solo and $10 per ensemble member. 

Fees for Add-on Entries: $20 per solo and $10 per ensemble member plus $10 per event.

Fees for Late Entries: $20 per solo and $10 per ensemble member plus $20 per event. 

License Fee: Each school music program - band, choir, orchestra - is required to pay a $30 license fee when registering students for TSSEC.  This license fee is assessed by the contracted vendor that provides the online registration and scheduling system.

Invoice: Instructions on how to pay fees will be on the invoice. All fees are due upon submitting entries and credits are not issued if entries are canceled, even if done so before the entry deadline. Account holders will be able to print their invoices at any time.

Payment of the invoice is due upon registration - Fees can be paid via credit card or ACH. You can also pay by check. All checks should be made payable to CutTime and mailed with one copy of the invoice to:

  • CutTime LLC
  • 72 Valencia St
  • St Augustine FL 32084-3540
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