How Do I Move Solo & Ensemble Entries From One Director to Another?

There may be situations where a student's entry is submitted under the wrong director. This can occur for several reasons, including:

• The student is participating in an event in an alternate region.
• A previous director was suddenly removed from their position.
• A new director had not yet received login credentials.
• A director has multiple logins and used the incorrect one.
• One director entered students on behalf of another to "help out"—but since entries are always tied to the account that submitted them, the students are not visible to the actual director responsible for taking them to the competition.

If the Deadline Has Not Passed:

This is an easy fix:

1. Have the correct director log in and submit a new entry.
2. Have the director who made the original entry delete the incorrect entry.

If the Deadline Has Passed or the Event Has Already Occurred:

In this case, manual intervention from the Region Executive Secretary is required.

Steps to Resolve the Issue:

1. Log in to your Region account.
2. Locate the event in question.

3. Click the pencil icon ✏️ to edit the event details.

   Temporarily remove or extend the deadline date for that event.

   • This allows the correct director to submit their entry even after the official deadline.

4. Notify the director to submit the corrected entry immediately.

   Once the correct entry has been submitted:

   • You may reapply the original deadline.
   • Delete or mark the incorrect entry as inactive, if necessary.

If the Event Has Already Occurred:

After the correct entry is submitted, you will also need to:

1. Enter the student's score manually.
2. If the student qualified for TSSEC, you must certify them with a 1C rating to indicate that they earned a Division I rating at a certified contest.

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