Managing Inactive Directors

It is not uncommon for directors to transition to new positions either outside of a region or within another school in the same region. When this occurs, the director needs a new username and password associated with their new role. As a result, many regional Director Lists have grown long and contain entries for directors who are no longer active. To address this, Region Executive Secretaries can mark a director as inactive, effectively hiding them from the default list view without deleting their information.

Additionally, Secretaries can manage how they view the list of directors by using the "Show/Hide Inactive Directors" filter. This allows users to toggle the visibility of inactive directors according to their preference, helping to keep the list organized and relevant.

To mark a director as Inactive:

1. Log in as a Region Executive Secretary and navigate to the Director List

2. There is a column to the right of the screen that says "Inactive."

   

3. To mark a director "Inactive," select the check box. A success message will display.

   NOTE: When a director is marked as "Inactive," they will no longer be able to sign into TexasMusicForms.com using that particular username.

4. To see all directors, both active and inactive, click the filter to "Show Inactive Directors".

   

5. To only see Active directors, click the filter to "Hide Inactive Directors".

   

This will make the Director List much easier to manage without the need to put fake information in profiles, which can cause issues with entries from previous years.

When a director is marked as Inactive, that director will no longer be able to sign in to TexasMusicForms.com using that username. If that director attempts to log in, they will see the following message:

If the director has been marked "Inactive" by mistake, the Executive Regional Secretary will need to log into TexasMusicForms.com, click on "Show Inactive Directors," search for the director's name, and remove the check box for that director.