Concert & Sight Reading Reports

There are several reports available to the Region Executive Secretaries related to Concert and Sight Reading Evaluations.

Choral Sight Reading Copies to Buy

C&SR State Summary

Archived Reports

Trophy Report

Choral Sight-Reading Copies to Buy

The Choir Sight-Reading Copies to Buy report is designed to assist Executive Secretaries in determining the number of sight-reading music copies needed for the Concert & Sight-Reading (C&SR) Contest.

This report analyzes all choir event entries submitted by directors within a given region and matches each entry to the appropriate Choir Sight-Reading selection using the following criteria:

1. Level – The difficulty or grade level of the music.
2. Voicing – The vocal arrangement (e.g., SATB, SSA, TTB).
3. Class – The UIL classification of the group (e.g., Varsity, Non-Varsity, Sub-Non-Varsity).
4. Conference – The school size or classification (e.g., 1A through 6A).

Based on these matched criteria, the report calculates the number of music copies needed to adequately cover the number of students participating per choir entry. This helps ensure that every student has the appropriate music material during the contest.

Once the system identifies all choir entries in the region that match the specified criteria (Level, Voicing, Class, and Conference), it performs the following steps:

1. Aggregates Entries: Collects all relevant entries for that specific event within the region.
2. Counts Students: Totals the number of students participating across all matching entries.
3. Generates Report: Populates the Choir Sight-Reading Copies to Buy Report with the total number of required copies based on student counts.

C&S-R State Summary

This report shows all of the entries made for the school year by Event.

• To access this report:

1. Click the link for C&SR State Summary on the Home Page. This will open a new tab.

   

2. Select the event you wish to review from the drop down at the top of the page

   

3. Click "Show" to review the report

   

4. Click "Print" to print the report

   

   
   

   NOTE: Keep in mind, once ratings have been given, it is part of the permanent record. Deleting an event will not remove it from this report.

Archived Reports

This is where you can review C&SR State Summaries for past years.

• To access reports:

1. Select the Year

   

2. Select the Event

   

3. Select the contest or Enter the School Name you want to review

   

4. Click "Get Report" and the data will display

   

5. To reset the filters, click "Reset"

   

Trophy Report

To access this report:

1. Click the Trophy Report link on the Home Page. This will open a new tab.
2. Click Report Options to select the school year you wish to view
3. Click "Run Report"
4. Click "Print" to print the report