Updating the Performance Conference for Schools and Directors

Accurate and current conference assignments are essential for a smooth and successful UIL music season. This article focuses on updates related to the TMEA/UIL Music Region and Area Alignment, which occurs every two years, though updates may also be required due to other changes with Middle Schools from year to year.

Keeping conference data up to date is critical for several reasons:

• ✅ Correct UIL Pathway Assignments

  Schools must be assigned to the correct conference for all UIL events that offer a pathway to state-level competition, such as Marching Band and Solo & Ensemble. Accurate assignments ensure that every student has a fair and equitable opportunity to compete at the appropriate level.

• ✅ Accurate Judge Comment Sheets

  When schools are correctly classified, judges' comment sheets for Concert and Sight-Reading evaluations will reflect the correct school information, helping ensure fair and meaningful evaluations.

• ✅ System Efficiency

  Like a well-tuned instrument, current and accurate data keeps the entire contest season running smoothly, minimizing administrative issues and last-minute changes.

Ensuring that conference assignments are reviewed and updated regularly—especially after each TMEA/UIL alignment—is not just a clerical task; it’s an essential part of supporting students, directors, adjudicators, and the integrity of the UIL music process.

NOTE: Keeping your conference information current is an important task and is ultimately the responsibility of the Executive Secretaries.

Update School Conference on School List

Update School Conference on Director List

Update the School Conference on the School List

1. Click the School List tile on the Home Page.

   

2. Search for the school you need to update.

   

3. Click the pencil icon to the right of the school. This will open a box to edit the information.

   

4. Choose the new Conference value from the dropdown

   

5. Click "Continue" to save the change.

   

Update the School Conference on the Director List

1. Click the Directors List tile from the Home screen

   

2. Search for the school name that has a conference change. This will provide a list of all the directors who will need to be updated. NOTE: MAKE SURE YOU INCLUDE YOUR INACTIVE DIRECTORS TO AVOID ANY ISSUES IN THE FUTURE.

   

   
   

3. Click the "pencil" icon to the right of a director whose conference needs to be edited.

   
   

4. Select the new conference value from the drop-down for Performance Conference

   

5. Click the "Update Profile" button.

   

   Once you have updated the Director's information, it will be displayed correctly when they log into their profile.