Managing Concert & Sight Reading Events

Table of Contents

• Create A New Event
• Modify Event Details
• Delete An Event
• View View Event Entries
• Create Event Schedule
• Reports

One of the primary responsibilities of the Region Executive Secretary is to organize and manage UIL music events for participating schools within their region. These events are essential components of the UIL music program and ensure that student musicians have the opportunity to participate in a variety of educational and competitive experiences throughout the school year.

To begin managing Concert and Sight Reading events as the Regional Secretary, start by Logging into to your Regional Secretary account.

• Click the red ‘C&SR’ tile located at the top of the screen.

  

  🎯 This will take you to the C&SR Events Dashboard, where all your existing events are listed.

  From this page, you can:

• Create a new event
• Edit an existing event

Use this area to manage your Concert & Sight-Reading contest entries efficiently throughout the season.

Create A New Event

1. To create a new event, start by clicking the green + sign in the upper right corner, and a new screen will open.

2. Fill in the Event Name
3. Select the Division of the event
4. Select the dates relevant to the event.
   1. Event Date - the date the event will take place.
   2. Entry Deadline - the date by which all entries must be submitted to avoid late fees. For example, if the entry deadline is 9/23/2023 and a director enters students on 9/24/2023, a late fee will be applied to that entry.

   3. Late Entry Deadline – the date entries can no longer be made for this event.

      

5. Fees: You may enter fees for each performing group type.  Each fee applies individually.
   1. Varsity Entry Fees, Recording Fees, State Fees
   2. Non-Varsity Fees, Recording Fees, State Fees
   3. Sub Non-Varsity Fees, Recording Fees, State Fees
   4. Late Fees - A Late Fee will automatically be added to the above fees for entries entered after the Entry Deadline date.
   5. The Hide Billing Button can be toggled to yes for any contest with no associated fees.

6. Judges - Enter three judges for the Concert portion and three for Sight-Reading. If the judges have not been confirmed when you create the event, you may enter "TBD" as a placeholder. Judge information can be added or updated later.

   • You will also need to create a password for the judges. This password will be given to them before the event, allowing them to log in and access the Judge’s Portal to complete their evaluations.

     
     

     Suggested Naming Convention:

     [Host School Name] + [Year of the Contest] + [Division]    Example: CentralHS2026MSO     

     
     

     This format makes passwords easy to remember, unique to each event, and clearly tied to the event's details.

     

7. Click the green “Create C/SR Event” button, and the event will appear in your list of C&SR events for the year.

Modify Event Details

To update details for an existing Concert and Sight-Reading event, locate the event you want to modify and click the pencil icon to the right of the event name.

This will open a new window displaying all event details. Make any necessary changes on this page and click the green 'Modify C&SR Event' button to save your updates.

Delete An Event

If a Concert and Sight-Reading event needs to be deleted from the system, locate the event you wish to remove and click the minus icon to the right of the event name. Next, click Delete Event to confirm, and select OK to permanently remove the event.

View Event Entries

To access all entries for an event, select the "people" icon beside the event name. A new screen will display all submissions for that event.

Create Event Schedule

Click the “clock” icon to the right of the event to open a new window with all of the entries for the event.

Enter a Sequence Number to indicate the order you wish the entrants to perform.

OR

Enter the times you want the entrants to perform.

Click the “Schedule” button to have the system automatically organize the entries.

C&SR Reports

Additional information on reports can be found here.