Managing Concert & Sight Reading Events
Managing Concert & Sight Reading events
After logging in, click the red 'C&SR' tile at the top of the screen. This will take you to a page displaying your existing events. From there, you can create new events or edit existing ones.
To create a new event:
Click the green + sign in the upper right corner, and a new screen will open.
Fill in the Event Name
Select the Division of the event
Select the dates relevant to the event.
- The Event Date - the date the event will take place.
- The Soft Deadline for entries - the date by which all entries must be submitted to avoid late fees. For example, if the soft deadline is 9/23/2023 and a director enters students on 9/24/2023, a late fee will be applied to that entry.
- Real Deadline – the date entries can no longer be made for this event.
Fees: You may enter fees for each performing group type. Each fee applies individually.
- Varsity Entry Fees, Recording Fees, State Fees
- Non-Varsity Fees, Recording Fees, State Fees
- Sub Non-Varsity Fees, Recording Fees, State Fees
- Late Fees - A Late Fee will automatically be added to the above fees for entries entered after the SOFT deadline date.
- The Hide Billing Button can be toggled to yes for any contest with no associated fees.
Judges - Enter three judges for the Concert portion and three for Sight-Reading. If the judges have not been confirmed when you create the event, you may enter "TBD" as a placeholder. Judge information can be added or updated later.
You will also need to create a password for the judges. This password will be given to them before the event, allowing them to log in and access the Judge’s Portal to complete their evaluations.
Click the green “Create C/SR Event” button, and the event will appear in your list of C&SR events for the year.
To modify an existing event
Find the event you wish to modify and click the pencil icon to the right of the Event Name.
This will open a new window displaying all event details. Make any necessary changes on this page, then click the green 'Modify C&SR Event' button to save your updates.
To Delete an existing event
To delete an event, locate the event you wish to remove and click the minus icon to the right of the Event Name.
Next, click Delete Event to confirm, and select OK to permanently delete the event.
NOTE: Be absolutely certain before proceeding. Once an event is deleted, all associated entries will also be permanently deleted and cannot be recovered.
If you change your mind, click the blue Back button to cancel the deletion.
To see the entries for an event
Click the “people” icon to the right of the event you wish to see entries for. This will open a new screen with a list of all the entries that have been made for the event.
Schedule event
Click the “clock” icon to the right of the event to open a new window with all of the entries for the event.
Enter a Sequence Number to indicate the order you wish the entrants to perform.
OR
Enter the times you want the entrants to perform.
Click the “Schedule” button to have the system automatically organize the entries.